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Procurement

The CCG works with stakeholders to determine the health services needed for the people of East Suffolk through its Commissioning Strategy. 

Where appropriate the Procurement team will conduct tendering exercises in line with Public Contracts Regulations (2006) and EU Procurement Directives (2014) to help identify the most capable providers, ensuring the services procured are in the right place at the right time, at the right quality, in the right quantity and at the right cost.

Click on Ipswich & East Suffolk CCG Procurement Decisions for details of our current, proposed and recently completed procurements. 

Procurement Procedures – a quick explanation

RFQ – Request for Quote (EU Procurement Directives) usually takes around 3 months to complete
Open Process – A single-stage tender (EU Procurement Directives) usually takes 4-6 months to complete
Restricted Process – A two-stage tender (EU Procurement Directives) usually takes 9-12 months
PQQ – Pre-Qualifying Questionnaire – the first stage of the Restricted process.
ITT – Invitation to Tender – the second stage of the Restricted process, also the only stage of the Open process where both PQQ and ITT stages are condensed into one ITT stage.

How the process works:

• Interested providers respond to a contract notice advertising the opportunity of a new contract – they express an interest (EOI) in tendering (or bidding) for the opportunity to win the contract
• Once their EOI has been submitted providers gain access to the PQQ documents – which include a questionnaire and other documents they must complete and return within a set period of time.  The PQQ evaluates their capacity, capability and eligibility as an organisation.
• All PQQ responses are evaluated by a panel of specialists, including patient representatives.  Successful Bidders are then progressed through to the ITT stage which evaluates their proposed service provision against the service specification (again, various documents which they must complete and return to us within a set period of time)
• All ITT responses are evaluated by a panel of specialists, including patient representatives, to determine the most economically advantageous tender and the Preferred Bidder is announced to all Bidders.

Types of contracts awarded:

Framework Agreement (EU Procurement Directives) – Following a tender process (usually using the restricted process), a zero value, zero volume framework is awarded to single or multiple providers with the appropriate capacity and capability to provide the required service for the CCG, from which mini competitions can be run or the CCG can call-off (procure straight from), depending on value and type of framework. 
In simple terms a framework agreement holds a list of pre-accredited providers for up to 4 years, sometimes longer if justified, thus saving the CCG and providers lots of time and money having to go through the tendering process every time they want to access the service or product which is the subject of the framework.
AQP – Any qualified provider (NHS specific, similar to a framework agreement) – follows an open process tender.  Giving patients the choice of which service provider and/or location of service they wish to be referred to by their GP.  This type of tender awards an NHS Standard Contract to a Provider, or a number of Providers who then offer their services to patients within the locality which was the subject of the procurement.
Single Award – Where the provider which has been successful following a tender is awarded with an NHS Standard Contract which allows them to be the sole provider of services within the locality which was the subject of the procurement.

Get Involved

You can be involved as much or as little as you like in helping shape healthcare provision for your community – the important thing is we listen and respond to you.  Click on the following web pages for more useful information:

Get Involved a patient and public scheme in which subscribers are invited to all events, including our annual health planning conference.

Have Your Say on how you can make a difference to your health service.

Community Engagement Partnership (CEP) is a group of up to 15 local people who share a commitment for health and a passion for making a positive difference to the healthcare services delivered to local people.

The CCG Welcomes public involvement in procurement.  If you were selected to be on the evaluation panel of a tender, you would be expected to spend several hours of your time evaluating Bidder's proposals and take one day out to attend the Moderation Day with the rest of the evaluation panel to discuss and agree final scores for each of the Bidders to determine the winning Bid.

Managing Conflicts of Interest and the Procurement Decisions Register

In adherence with requirements of the document "Managing Conflicts of Interest: Statutory Guidance for CCGs" published in December 2014 by NHS England, CCGs must maintain a register of procurement decisions taken, which includes the details of the decision, who was involved in making the decision and a summary of any conflicts of interest in relation to the decision and how this was managed by the CCG.  This enables the CCG to demonstrate that it is acting fairly and transparently and in the best interest of its patients and local population.  A copy of this register is available Here.  A hard copy of this register can be made available upon request for viewing at the CCG's office. 

"Managing Conflicts of Interest: Statutory Guidance for CCGs" builds on the guidance issued by other national bodies, in particular Monitor's guidance on the Procurement, Patient Choice and Competition Regulations (No. 2), and guidance issued by GP professional bodies such as the British Medical Association (BMA), The General Medical Council (GMC) and the Royal College of General Practitioners (RCGP).

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