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Suffolk Primary Care Research Administrator Job Description

Post Details

Job Title: Research Nurse (15 -21 hours per week)

Grade/Band: NHS Band 3/4 - £19000-£21500.00pro rata

Location: Suffolk Primary Care – Cluster Practices

Accountable to:  Sarah Mclennan

Contract:  12 Month Contract

Key duties and responsibilities:

We would welcome applications from people who meet the person’s specification. As a research administrator you will help us improve the speed and quality of research and ultimately patient care. The role would involve setting up and implementing new research studies, recording of patient data, nurse training records, documentation of accurate data for studies. Attending meeting with the research providers, the CRN & SPC research team.

The role requires frequent travel to SPC practices and occasionally further afield. We are particularly interested in applicants with previous experience in research.

Excellent administration and communication skills are essential as is the ability to work independently and as part of a team.

This post offers opportunities for a motivated enthusiastic individual who wishes to build on their existing experience and develop their career.

Administration

• Assess protocols and advise on safety, regulatory and logistical issues for the set-up and running of the study/trial to ensure the well-being and safety of patients, participants and staff.
• Provide participants with specialist information regarding their participation, including risk factors.
• Provide a high standard and continuity of care for participants during the research study, maintaining lines of communication with clinical staff.
• Act as a resource to participants, their families and staff from within the administration area, providing information and support; and to act as an effective referral to other support agencies where necessary.
• Achieve and maintain defined ‘competencies’ for clinical research to ensure that capability, skill and knowledge are appropriate for the work undertaken.
• Work within dedicated clinical research teams; ensure ethical and clinical safe practice.

• Undertake, with appropriate training, interventional treatments directly to participants according to study/trial protocol and procedures and record the resulting information.
• Work at all times as part of the extended multidisciplinary team and maintain excellent links with staff in primary care regarding the protocol care required for study/clinical trial participants.
• Retrieve and retain medical records of participants for trial duration. 

Research

• Conduct research according to standards and regulations laid down in ICH Good Clinical Practice and EU Directives, and to the most current guidance relating to Research Governance and Research Ethics.

• Assist in the provision of background information about potential clinical trials to obtain approvals from Research Governance and Local Ethics Committees.

• Co-ordinate and manage research within expected timelines.
• Work within and contribute towards the development and review of Standard Operating Procedures (SOPs) and local policies/procedures for clinical research.
• Understand the requirements of the study protocol and adhere to them
• Identify suitable participants eligible for the study/clinical trial, in conjunction with the site investigator; identify, screen and recruit research participants using detailed knowledge of the protocols for the designated site specific groups.
• Prepare patient/participant documentation for treatment clinics with meticulous attention to detail and complete accurate records of patient care, maintaining source data and CRFs in a clearly trackable system, to ensure data validity.
• Report Serious Adverse Events (SAEs) and Suspected Unexpected Serious Adverse Reactions (SUSARs) immediately using the appropriate procedures,
• Provide ongoing support, advice and information to patients/participants with regard to their participation in clinical research in order to facilitate an effective informed consent process.
• Co-ordinate own case load of participants within the allocated trials, e.g. organising trial-specific investigations, study treatments, appointments etc. as necessary.
• Meet with trial sponsors as necessary, providing information requested on trial participants.

• Participate in research protocol design, development and review: ensure that ethical issues are addressed and all personnel involved in the study/trial are made aware of any changes or protocol amendments.

• Advise when necessary on high quality participant information sheets

• Collect accurate local data and deliver to clinical trial centres in a timely manner adhering at all times to the terms of the Data Protection Act

• Record own observations and those of other healthcare professionals, in the trial database, with accuracy.
• Help to maintain the core entry database; participate in CRF completion, safety reporting, protocol compliance, monitoring and auditing of clinical trials.

• Attend relevant local, regional and national meetings related to specific trials.

• Assist with the resolution of data queries; contribute to financial processes of planning, running and closedown of studies.
• Contribute to study closure and archival preparation
• Contribute to nurse-led research

• Take opportunities to publish and present findings of research undertaken.

• Assist with the dissemination of research finding.

Communication 

• Liaise closely with the Principal Investigator/Research Team and PCRB locality teams providing necessary research related information as required.
• Liaise with members of the departments at the investigator site who are involved in the conduct of specific trial procedures, such as pharmacy.
• Liaise with clinical trial centres and units as necessary and with relevant departments in order ensure smooth running of clinical trials for patients.  

• Liaise with the clinical trial personnel from the research sponsors regarding ethical, organisational, managerial, monitoring and financial aspects of the trial.
• Facilitate communication between the research sponsor and support departments involved in the research.
• Communicate effectively with research participants on all aspects of clinical research. 

Education 

• Develop and sustain own knowledge, clinical skills and professional awareness in clinical research and maintain a Personal Development Portfolio (PDP)
• Act as a knowledge resource, helping to meet the educational needs of staff, regarding individual research projects and the research submission pathway.
• Advise staff and researchers on data collection, data entry and safe date storage
• Represent the clinical area by undertaking local presentations and teaching, including travel to investigator meetings where required.

• Maintain a working knowledge of relevant current treatments and national clinical trials offered to patients both locally and nationally; and awareness of future developments and technologies in specialist treatments as necessary.

Management

• Manage and organise own workload within study/clinical trial requirements.
• Supervise staff conducting trial-related activities that contribute to the overall co-ordination of the individual research projects.
• Ensure that all proposed research projects carried out by the CRN: Eastern are registered and authorised by the Research Ethics Committee (REC) prior to commencement. In addition ensure that Research Management and Governance have given assurance that the study is able to go ahead.
• Undertake the practical organisation and management of trial participants and the administration of information.
• Ensure that updates and amendments are reported in a timely fashion.
• Prepare for and facilitate audit by the Trust Research Department and/or Regulatory Authorities for GCP compliance. 

Professional

• Identify own professional development needs through active participation in the Trust Appraisals & Development Review process (ADR)
• Adhere at all times to Trust policies and procedures

Stowhealth in Stowmarket requires a part time Receptionist 15 hours a week over three days, to provide a high quality, professional reception and administrative service to patients, doctors, staff, colleagues and health service professionals.  For further details and application pack please visit our website www.stowhealth.com. 

Closing date is Weds 19^th December. 

PART-TIME RECEPTIONIST/ADMINISTRATOR - THE BARHAM & CLAYDON SURGERY

We are looking for a Receptionist/Administrator (approximately 30 hours pw) to join our team.  We are a small but rapidly growing SystmOne practice with currently 3000+ patients.

We need somebody to cover our telephones and reception and help us with the smooth running of the practice.  We are looking for:

·       Excellent organisational skills

·       Excellent customer service

·       A team player

·       Flexibility to provide cover for other team members

·       Good knowledge of SystmOne

·       Attention to detail and meeting deadlines

·       To maintain and monitor patient recall system

·       Summarise /code hospital letters and new patient notes

·       To cover reception/telephones

·       Register new patients

·       Deductions

Salary offered in line with experience.

Please send your cv and covering letter to:

The Practice Manager, The Barham & Claydon Surgery, Kirby Rise, Norwich Road, Barham, Ipswich IP6 0DJ or by email to Kathryn.gissing@nhs.net

Health Outreach - GP

Health Outreach NHS are looking to employ a GP(s) on a sessional basis (one or two 2 hour sessions per week) to provide general medical services, alongside the Marginalised and Vulnerable Adult Multi-Disciplinary Team, to the Suffolk Patients registered on the Special Allocations Scheme (formally known as the violent patients scheme). We would also like the GP to be able to support the broader work of the MVA team with particular reference to the medical needs of the Syrian Refugee Programme in Suffolk.

There are approximately 35 patients on the scheme and we support these with primary medical care until such time as they are able to return to mainstream Primary Care services. Our GP will support patients with telephone appointments, multi-disciplinary reviews and face to face appointments supported by 2 police officers and the MVA team.

The base for the service is 70-74 St Helens Street, Ipswich and all appointments are currently held here although we are looking to establish an appropriate venue in West Suffolk to ease the access issues for the Suffolk SAS Patients in this area.

For further information please contact Adrian Kirkby Adrian.kirkby@nhs.net mob:07769975701